Policies & Procedures


           Policy and Procedures Committee
                    email: paulbutton907@gmail.com
                         Board:
                              Paul Button (Chair)
                              Karl Swanson
                              Drew Haag
                              Whitney Wolff

Call to Action & Meeting Procedures:

    
    CALL TO ACTION:  Community members, committees, and guests may ask the council board to take action on any issue of importance to them.

        Ways to ask for action:

            • Request that an item be placed on the agenda by filling out the Agenda Item Memorandum form

            • Request to be a person to be heard by signing in before the meeting

            • Request that a committee address an item by filling out the Agenda Item Memorandum form and turning it into the appropriate commitee


 THE AGENDA MEMORANDUM FORM MUST BE RECEIVED BY 5PM ON THE THURSDAY BEFORE THE TCCI MONTHLY MEETING  

                                                  

        Requests for action by the council should follow these guidelines:

            • Describe issue

            • Provide background info/data

            • Describe how the issue directly impacts the Talkeetna Community Council area

            • Provide evidence of broad community support

            • Describe proposed action and desired outcome

            • Provide information on any deadlines by which action must be taken

        Possible outcomes are as follows:

            • Board vote on proposed action

            • Referral to a committee

            • Deferral to the next month’s meeting

            • Call for a community-wide vote on a major issue if the board is not comfortable making a decision.

            • No action


     AGENDA:

            •  Members, committees, and guests desiring an item (Call to Action) to appear on the agenda should present it to the by filling out an AGENDA MEMORANDUM FORM. 


THE AGENDA MEMORANDUM FORM MUST BE RECEIVED BY 5PM ON THE THURSDAY BEFORE THE TCCI MONTHLY MEETING

            

    • If the deadline is missed, this form needs to be brought ON PAPER to the regular monthly meeting and must be sponsored by a board member.  Sponsorship can be arranged by 

                    contacting members directly.  The sponsor can then make a motion to add the item to the agenda, which will be voted upon at the beginning of the meeting.  A majority Board vote will 

                    result in the item being added to the agenda.    

            •  Adding an item to the agenda after the agenda is adopted requires a motion by a board member and will be added after a 2/3 majority vote.


        PERSONS TO BE HEARD:

            • Anyone can address the board and assembled community members with any concern he/she may have.

            • Members and guests can request in advance to be on the agenda as a person to be heard, or sign in at the beginning of the meeting.

            • Time limit of about 3 minutes. Questions will be allowed, but no discussion. If immediate action is desired, any board member can ask for a vote of the board to add the item to the current agenda.

            • Guests and members who need more time can request in advance a longer time period for a presentation. Unless they are time-sensitive, such presentations will be limited to one per meeting.


        COMMITTEES:

        • Present issues to a committee by following that committee’s guidelines.  See the Committees tab on this page at http://www.talkeetnacouncil.org/tcci-committees


    Please send your email to contact@talkeetnacouncil.org, mail to our US Post Office Box # 608, or contact one of the board or committee members directly.


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