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TPAC Procedures

BEGIN POLICY STATEMENT

PROCESS FOR COMMUNITY PARTICIPATION IN DECISIONS INVOLVING TALKEETNA AREA PARKS DEVELOPMENT PROJECTS 

AGREEMENT BETWEEN THE TALKEETNA COMMUNITY COUNCIL AND THE MATANUSKA-SUSITNA BOROUGH WITH RESPECT TO TRAILS AND OTHER FACILITY DEVELOPMENT IN TALKEETNA AREA PARKS

 

The underlying intent/goal of these procedures is to provide for meaningful community participation in development projects to ensure a high quality development standard in Talkeetna’s Borough parks. Specifically community participation will help determine whether a project moves forward, how it moves forward, and that it is completed according to its specified guidelines and scope of work.

 

MSB Comments from director of Community Development (in italics):  MSB needs a 30-day limit on the review period, except maybe in case of larger/more complex projects which may require an extended review and comment period. In such cases, the onus will be on the borough to get started early!  We also ask when Borough officials visit Talkeetna to meet with TPAC or TCCI to discuss projects, that the meetings be well noticed within the community.  This policy assumes good-will negotiations between the community and the borough, but is advisory in nature and non-binding. Sometimes (not often I hope) we may disagree.  Lastly, this should be a two-way street with TPAC and TCCI projects needing Borough approval as well.

 

1. Proposals for new development (for example, new trails, new facilities, new infrastructure) within Talkeetna area borough parks will be accepted from individuals and organizations, including, for example, Mat-Su Borough, YCC, DNSC. This does not include routine maintenance and upkeep activities. 

2. Proposals can be submitted to TCCI (or directly to TPAC) and will be reviewed during the regular monthly meetings. 

3. TCCI will forward the proposals to TPAC for evaluation and advice whether the project meets the needs and criteria for the Talkeetna area Parks development. 

4. If the applicant submits directly to TPAC rather than to TCCI, then TPAC will inform TCCI of the proposal for its review. 

5. The applicant should follow the Project Application Guidelines (see separate document) when presenting the proposed project to TPAC or TCCI. Ideally this application would be an in-person presentation. 

6. TPAC will review the application materials, and will make a recommendation to the TCCI. The recommendation may consist of:

-SUPPORT
-SUPPORT, WITH CONDITIONS that are acceptable to both TCCI and the Borough
-DOES NOT SUPPORT
-INCOMPLETE (In which case additional information from the applicant will be requested). 

7. TCCI will consider TPAC’s recommendation and take the action it deems appropriate. 

8. Once TCCI has recommended approval of the project (or approval with conditions), TPAC and TCCI will jointly chart a path forward, including informing the Mat-Su borough of TCCI’s action, and assigning a community member(s) to represent TCCI as a liaison to coordinate with the Borough. 

9. As this Borough-Community partnership moves the project forward, TCCI and TPAC will work with the Borough to ensure that the community is properly noticed (this is a must from the get-go) and offered the opportunity to participate meaningfully in defining the specific details of the project and what the completed project will look like. 

10. If the community is funding all or part of the project (e.g., through grants it obtains) it may request to participate in the preparation of the Scope of Work for the RFP and in the selection of the contractor.  TCCI/TPAC would participate in the selection of the contractor only in cases where the funding source is a grant with no requirement that it go through the Borough’s Purchasing Division.  

11. The liaison will stay in close contact with the Mat-Su borough and keep the TCCI and TPAC informed about the progress of the project and, upon completion of the project, the liaison will submit a written report to TPAC; 

12. The TPAC will evaluate the finished product and report to TCCI.


END OF POLICY STATEMENT



BEGIN ADMINISTRATIVE; NOT POLICY BELOW

PROJECT APPLICATION/PROPOSAL GUIDELINES - Community

1.      1. Applications are accepted on ongoing bases;

2.     2.  Applications are evaluated by TCCI/TPAC based on the following criteria:

General:

-          Name and Contact info

-          Organization if applicable

-          EIN if applicable

-          Project name

-          Brief description (1-2 sentences) of proposed project

 

Detailed description:

-          Detailed description of the project

-          Intended use

-          Map and description of the project or facility location (including topographic challenges and affected waterbodies)

-          Land ownership of lands underlying the proposed area / trail

-          Easements present and to be acquired

-          Permits required

-          Material, equipment to be used

 

Community Support:

-          Demonstration of community support or other evidence of support

-          Included in and conforms to a Park Management or Community Plan or other evidence of support.

-          Partners, support from user group

-          Leadership/champion of the project

 

Funding and timeline:

-          Estimate of cost of the project

-          Anticipated timeline

-          Estimate the amount of funding to complete the project

-          Potential funding sources

-          Volunteer and in-kind contributions

 

Management:

-          Capacity to manage the use

-          Maintenance and sustainability of the facility or trail in the future

 

Community benefit:

-          Project’s benefit to the community, local and regional recreation, and visitors

-          Contribution to local economy


END ADMINISTRATIVE
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Iris Vandenham,
Jun 16, 2016, 1:48 PM
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